Each year the NASPA Annual Conference runs on the hard work and dedication of the hundreds of individuals who volunteer their time and energy. Please read the various volunteer descriptions below and specify your preference online by following these steps:
Educational Session Assistant
Volunteers in this category will be assigned to 5-10 rooms during either the AM or PM on Monday or Tuesday. Volunteer duties are as follows: During the 15 minute time break between sessions, each assigned room should be visited to make sure that the presenter is in the room, and is ready to present their session, and have all that they need. Volunteers do not need to introduce the presenters and once all rooms are checked, they can attend a session if they so choose.
The Exhibit Hall is in need of volunteers to help with the following tasks: Check in Exhibitors at the exhibitor registration counter; Assist exhibitors during exhibit hours with any questions; Prepare exhibitor packets for registration; and inform exhibitors about rules and regulations, and report any violations of these policies.
First-time Attendee Engagement Area
First-time Attendee Engagement Area volunteers will staff this lounge to greet visitors and answer questions related to the conference such as how to navigate the program book, selecting educational sessions, and any questions related to attending socials and receptions. A great way to welcome professionals and students who are new to NASPA.
Knowledge of the local area and activities is a must! Help participants find out about area restaurants and transportation. Assist attendees with general questions regarding the conference schedule, program booklet, hotel locations, and other miscellaneous assistance as needed.
Assist with book signings and general customer service in the bookstore.
Volunteers will be strategically posted to help guide participants from the Opening Session to the Opening Reception.
Volunteers are needed to assist with placing materials on the seats prior to the Opening Session.
Volunteers in this category will be assigned to one room during a pre-conference workshop time block. Pre-conference volunteer duties are as follows: Check in on each room during the time block assigned at the beginning of the session; assist the conference committee member by standing at the door with a pre-registration list and check in participants. Volunteers for this will be able to participate in the pre-con assigned to them complimentary.
Registration and Check-in
Volunteers will assist with helping pre-registered attendees pick-up their conference related material such as name badge, program book, conference bag, and other conference related materials. Line management assistance may be required as well.
NASPA will need other volunteers to perform special projects throughout the conference. Specific duties are yet to be determined. If interested in volunteering in this category, you will be placed where the greatest need is at the time block you specified.
Volunteer Central Check-in
Volunteers are needed to staff the Volunteer Central Check-in the Convention Center. Duties include: Checking in volunteers and giving them instructions for their location/assignment; Reassign volunteers if needed; and troubleshoot and assist with all volunteer needs (ex. may need to assist with finding locations).
For questions please contact:
Courtney Williams – email@example.com
Emily Hester – firstname.lastname@example.org
2015 Volunteer & Special Projects Chair
Arlene Kidwell – email@example.com
Senior Director of Meetings